What we collect

Talinty stores three kinds of data.

• Account data. Information your team enters about itself: company name, addresses, team member names and emails, billing details, role assignments, login records. This is the data needed to operate the workspace.

  
  

• Hiring data. Everything connected to a job or a candidate: job descriptions, Core Criteria, candidate profiles, resumes, assessment results, interview recordings, notes, scores, AI-generated briefs, communication history. This is the bulk of the data in any Talinty workspace.

  
  

• Usage data. Records of how the workspace is used: who logged in when, which screens were viewed, which actions were taken, basic device and browser information. We use this to operate and improve the service.

We do not collect data from your team's personal accounts, browsers, or devices beyond what is needed to run Talinty. We do not buy or enrich candidate profiles from external data brokers.

Where the data lives

Talinty is a cloud-hosted SaaS product. Your workspace data lives on managed cloud infrastructure operated by Talinty.

Data is encrypted in transit (between your browser and our servers) and at rest (on the storage where it sits). These are baseline practices for any modern SaaS product. We are not claiming them as a differentiator; they are what you should expect from any platform you give candidate data to.

If your organization's legal or IT team needs detail on the hosting setup that goes beyond what this article provides, contact us at the path in Contacting Talinty support and we will share what we can.

Who can see your data

Three groups, each with a different scope.

• Your team. Members of your workspace see what their role allows. Roles and permissions are described in User roles and permissions in the Your Team category. An Interviewer does not see billing. A Recruiter does not see other recruiters' private notes. An Admin sees the workspace.

• Talinty. A small number of Talinty staff have administrative access to the production environment for the purpose of operating the service, responding to support tickets, and resolving incidents. Access is logged. We do not browse customer data for any other purpose.

• Nobody else. Talinty does not sell your data. We do not share candidate data with third parties for marketing, advertising, or any purpose unrelated to operating the service for you. We do not use your candidate data to train AI models that are used by other customers.

The third bullet is the one most users want to hear in plain language. There it is in plain language.

How long we keep it

Your data stays in Talinty for as long as your workspace is active. Specifically:

• Active workspace. Candidate data, jobs, assessments, and communications stay until you delete them or close the role. Closing a job archives the candidates against it; archives stay searchable and accessible to your team.

• Candidate deletion. When you delete a candidate from the workspace (covered in the next article), the candidate's profile is removed from your team's view immediately. Their data is purged from our active systems shortly afterward. Routine backup copies are retained for a limited period as part of standard disaster-recovery practice, and are overwritten on the normal backup rotation.

• Workspace closure. If you cancel your Talinty subscription, your workspace data is retained for a window after cancellation so you can reactivate or export. After that window, the data is deleted from active systems. Exact windows are described in your contract; if you cannot find them, contact us.

We are deliberate about not committing to specific retention windows in this article, because they vary by customer contract and may change as the product matures. If you need a number in writing for an audit or a candidate response, ask us and we will confirm in writing for your account.

What this means for you as the data controller

A short legal note that matters: in most data-protection frameworks (including GDPR and similar regimes in other regions), the customer who collects candidate data is the data controller, and Talinty (the platform that processes it on your behalf) is the data processor.

This distinction is not just paperwork. It means:

• You decide what to collect, how long to keep it, and what to do with it.

• You owe candidates the rights their jurisdiction grants them (access, deletion, correction, objection).

• Talinty's job is to give you the controls you need to meet those obligations. The next article covers exactly how.